As a business owner, it is important to have a clear and concise company equipment use and return policy agreement in place. This document outlines the terms and conditions for employees to use company-owned equipment and the steps required to return the equipment when it is no longer needed.
To make the process easier, here is a template that can be used as a starting point for creating your own company equipment use and return policy agreement.
Introduction:
This agreement is made between the [Company Name] (hereinafter referred to as “the Company”) and [Employee Name] (hereinafter referred to as “the Employee”), for the use of company-owned equipment as follows:
Equipment:
The following equipment is covered under this agreement:
[List of company-owned equipment, include model numbers, serial numbers, and any additional information necessary to identify the equipment]
Use:
1. The equipment is provided to the Employee for the sole purpose of performing their job duties for the Company.
2. The Employee agrees to use the equipment in a manner that is consistent with the Company`s policies and procedures, and to take reasonable care to prevent loss, theft, or damage to the equipment.
3. The Employee is responsible for any repairs or replacements necessary due to damage caused by their negligence or misuse of the equipment.
Return:
1. All equipment covered under this agreement must be returned to the Company when it is no longer needed for job duties, or upon termination of employment.
2. The Employee agrees to return all equipment to the Company in good condition, reasonable wear and tear expected.
3. The Company reserves the right to charge the Employee for any missing or damaged equipment upon return.
Confidentiality:
1. The Employee agrees to keep all company-owned equipment and any information contained therein confidential and secure.
2. The Employee agrees not to copy or reproduce any of the information contained on the equipment without prior written consent from the Company.
3. The Employee understands that any breach of confidentiality may result in disciplinary action up to and including termination of employment.
Conclusion:
By signing this agreement, the Employee acknowledges that they have read and understood the terms and conditions for the use and return of company-owned equipment, and agree to abide by them. The Company also agrees to provide the necessary equipment to perform job duties and to maintain it to the best of their ability.
In conclusion, having a company equipment use and return policy agreement in place is essential for protecting your company`s assets and ensuring that employees are aware of their responsibilities. This template provides a starting point to create a clear and concise agreement that can be adapted to fit the specific needs of your organization.